Setting Up Your Staff

Accessing Staff Setup

• Log in as an adviser and click Settings in the main navigation — it opens to Staff Setup.

Creating a New Staff Member

1. Click the Add button and enter the user’s information (required fields are marked with an asterisk).
2. Choose a unique username — using your job number as part of every username helps ensure uniqueness across eDesign.
3. Choose an account setup method:
   • Set Up by Email: Enter the user’s school email address — they receive a link to set up their account.
   • Temporary Password: Create a 16-character password (letters and numbers, no spaces, e.g., “centralyearbook23”) — provide the username and temporary password to the user, who logs in once and sets their own password.
4. Designate the user’s role on staff.
5. Optional: Check Can edit all pages to give the user editing rights to every page in the book. You can adjust this per page later in the book module.
6. Designate which eDesign projects the user can access (books and supplements).
7. Click Add Staff to create the user.