Flowing Additional Data with Portraits

Available Data Fields

In the portrait preview panel in the library, you’ll see these flowable fields:

• Grade: flow a grade number or designation alongside the name.
• Teacher/Other: can be repurposed for subject areas or other information.
• Custom Text: use for quotes, custom labels, or other text to flow below the name.

Flowing Grade with Names

1. In Portrait Flow, go to the Text area.
2. Select Grade as the additional field to flow.
3. Set the Character Style for the grade designation.
4. Set the Separator — what appears between the name and the grade (e.g., a comma).
5. In the grade listing, you can change how each value displays — for example, change “09” to “9”, or type “Freshmen” to use a class name instead of a number.

Flowing Custom Text (e.g., Senior Quotes)

1. Enter the quote or custom text for each portrait in the Custom Text field in the library.
2. In Portrait Flow, set names to flow below the portraits.
3. Select Custom Text as the additional field to flow.
4. Set the Character Style for the custom text.
5. Adjust the Distance below the portrait for the custom text frame.
6. Increase vertical spacing in Spacing and Margins to make room for the extra text.
7. Use Live Preview to verify the layout, then click Flow Portraits.

Related Articles: Flow Custom Text with Portraits, Flow Grades with Portraits, and Flow Teacher with Class